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Meetup and Event Resources

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Brett Preston edited this page Nov 3, 2023 · 13 revisions

📆 Upcoming Events: A list of upcoming events that the Zephyr Project will be participating in / presented at can be found at https://www.zephyrproject.org/events/

Zephyr Project Meetups/Events: Available Support

The Zephyr community is growing quickly, including our meetups across the globe. This page serves as a guide for those who are interested in starting, or presenting Zephyr at a local meetup. We’ll work to build this out with the community over time. We strongly encourage and support the community in presenting Zephyr. Below please find currently available resources/templates:

✅ Items for Consideration / Checklist for hosting a successful Meetup style event

  1. Identify other Members/Community Members interested in helping to organize the event (co-organizers) // Discord can be a good resource for this
  2. Identify a venue to host // Finding a company to host at their office can save on budget (oftentimes no cost)
  3. Determine an event date // 3-4+ weeks out is recommended, to allow time to assemble website, agenda and promote
  4. Build agenda // does not need to be 100% final when you launch registration site. Try to keep presentations short // See example Agenda at https://cvent.me/xdyX4R
  5. Feed attendees // Don't forget to order food/drink. See Project Sponsorship below for available funding.
  6. Promote! // see Marketing & Promotion below
  7. Take photos at the event // A post-event Blog can help showcase Zephyr momentum in the region.

💻 Event Registration

  • For Zephyr Members looking to organize a Meetup style event, we are able to assist in providing a simple registration site

🌐 Where to Present

  • While the community is certainly welcome to start up new Zephyr meetup groups, consider leveraging existing IoT / Open Source Meetups

💸 Zephyr Project Sponsorship

  • The Zephyr Project will fund/sponsor the talk in which Zephyr is scheduled to be presented
  • Up to $250 for F&B (and/or stickers), once per Meetup group, per quarter
  • Zephyr stickers can be ordered from the Zephyr Store. Region specific stores: https://www.zephyrproject.org/store/.
  • Submit receipt/s to meetups@zephyrproject.org, along with URL of the Meetup event (showing Zephyr as a featured topic), and completed reimbursement form (Excel, PDF)

📣 Meetup Marketing & Promotion

  • Let us help drive traffic to your event! Email pr@zephyrproject.org once Meetup has been scheduled
  • Announce your Meetup in the Zephyr Events category of the Project Discord (http://chat.zephyrproject.org/)
  • Post-event, please consider doing a blog about the event

📂 Content

🙋 Suggestions

  • We certainly welcome additions/edits/feedback to this page as best practices are learned from the Community

❓ Questions

  • We certainly welcome additions/edits/feedback to this page as best practices are learned from the Community

Past Meetups

The list below shows a sample of the community footprint. While we encourage groups to post photos/presentations post-Meetup, not all make it here.
We encourage community members to add yours below

  1. Munich, Germany (October 19, 2023) - Registration Site, Post-Event Blog

Template: Location, Date, Link to Presentation, Photos(optional), Link to Blog (optional)

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